1 Introduction & Scope

This Privacy Policy applies to personal information collected through the Coding Warriors website, contact and inquiry forms, communications with us, and other services or digital properties where this Privacy Policy is displayed or referenced.

Coding Warriors Software Solutions is a software development and technology services company based in India. We provide software development, web development, mobile application development, SaaS solutions, automation, integrations, maintenance, and related technology services to businesses and organizations.

By using our website or voluntarily providing personal information to us, you acknowledge that you have read and understood this Privacy Policy. Where applicable law requires consent, we will obtain the necessary consent before processing your personal information.

2 Information We Collect

We collect information you provide directly to us, information generated through your use of our website, and information received from third parties where permitted by applicable law.

Information You Provide

• Name and contact details such as email address and phone number
• Company, organization, designation, or business information
• Project requirements, service requests, and technical requirements
• Messages, inquiries, feedback, and other information you voluntarily provide
• Information submitted through contact, consultation, quotation, or other website forms
• Information provided when communicating with us by email, phone, messaging platforms, or other communication channels
• Billing or transaction-related information where required to provide a service

Information Collected Automatically

• IP address and approximate geographic information derived from the IP address
• Browser type, operating system, device type, and technical characteristics
• Pages visited, links clicked, referring websites, and approximate time spent on pages
• Date and time of website access and related technical log information
• Cookies, pixels, and similar technologies, as described in our Cookie Policy

Payment Information

Where you make a payment for our services, payment transactions may be processed through third-party payment providers. We generally do not require or intend to store complete payment card, banking, or other sensitive payment credentials on our own systems unless expressly stated otherwise.

3 How We Use Your Information

We may use personal information for purposes including:

• To respond to inquiries, requests, and consultations
• To understand your requirements and prepare proposals or quotations
• To provide, maintain, and support our services
• To communicate project updates, service information, and support responses
• To process transactions and maintain business records
• To improve our website, products, services, security, and user experience
• To analyze website usage and performance where applicable
• To send relevant service announcements, updates, or marketing communications where permitted by law
• To prevent fraud, misuse, unauthorized access, and other security incidents
• To enforce our agreements, policies, and legal rights
• To comply with applicable laws, regulations, legal processes, or governmental requests

4 Legal Basis & Consent

Depending on the nature of the processing and the applicable law, we may process personal information on one or more of the following grounds:

• Where you have provided consent
• Where processing is necessary to respond to your request or provide a service you have requested
• Where processing is necessary to perform or take steps toward entering into a contract
• Where processing is necessary to comply with a legal or regulatory obligation
• Where processing is necessary to protect our legitimate business interests, rights, or security, where permitted by applicable law

Where processing is based on consent, you may withdraw your consent subject to applicable law. Withdrawal of consent does not affect the lawfulness of processing that occurred before the withdrawal.

Where required by applicable law, we will provide appropriate notices regarding the purpose for which personal information is collected and the manner in which it may be processed.

5 Cookies & Tracking Technologies

We use cookies and similar technologies to operate our website, maintain functionality, remember preferences, improve performance, and understand how visitors interact with our website.

Depending on how our website is configured, cookies may be used for purposes such as:

• Essential website functionality and security
• Remembering preferences and settings
• Website analytics and performance measurement
• Understanding website traffic and user interactions

You may control or restrict cookies through your browser settings and, where available, our cookie consent mechanism. Disabling certain cookies may affect website functionality.

For additional information about the cookies and similar technologies we use, please see our Cookie Policy.

6 How We Share Your Data

We do not sell or rent personal information. We may disclose personal information in limited circumstances, including:

• With trusted hosting, infrastructure, email, analytics, payment, communication, security, and other service providers that support our business operations
• With professional advisers, including legal, accounting, financial, or compliance advisers where reasonably necessary
• When required by applicable law, regulation, court order, governmental authority, or legal process
• To detect, prevent, investigate, or respond to fraud, security incidents, abuse, or unlawful activity
• To protect the rights, property, safety, or security of Coding Warriors, our clients, website users, or others
• In connection with a merger, acquisition, restructuring, sale, financing, or other business transaction, subject to applicable law

Where we engage third-party service providers to process information on our behalf, we seek to use providers that maintain appropriate security and confidentiality measures and process information only for authorized purposes.

7 International Data Transfers

Coding Warriors is based in India and may work with clients, vendors, technology providers, and service providers located in different countries.

As a result, personal information may be processed or stored in India or in other countries where our service providers or business partners operate.

Where applicable, we take reasonable steps to ensure that international transfers and processing of personal information are carried out in accordance with applicable data protection laws and appropriate contractual, technical, or organizational safeguards.

By using our website or services, you acknowledge that your information may be processed in jurisdictions other than your own, subject to applicable legal requirements.

8 Data Security

We take reasonable technical and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, loss, misuse, or destruction.

Depending on the nature of the information and service, these measures may include:

• Encrypted connections such as HTTPS where supported
• Access controls and authentication mechanisms
• Reasonable administrative and technical safeguards
• Secure handling of credentials and access information
• Monitoring and maintenance of our technology infrastructure
• Reasonable measures designed to identify and address security risks

However, no method of transmission over the internet or method of electronic storage is completely secure. Therefore, while we take reasonable measures to protect information, we cannot guarantee absolute security.

If we become aware of a personal data breach that requires notification under applicable law, we will take appropriate steps to investigate, mitigate, and provide notifications as required.

9 Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, provide our services, maintain business and financial records, comply with legal obligations, resolve disputes, enforce agreements, and protect our legal interests.

The exact retention period may vary depending on:

• The nature and sensitivity of the information
• The purpose for which the information was collected
• Whether an ongoing business or contractual relationship exists
• Applicable legal, regulatory, accounting, or reporting requirements
• The need to establish, exercise, or defend legal claims

When personal information is no longer reasonably required, we may securely delete, anonymize, or otherwise dispose of it in accordance with our applicable practices and legal obligations.

10 Your Privacy Rights

Depending on your location and the law applicable to your personal information, you may have certain rights regarding your personal information.

These rights may include, where applicable:

• Requesting access to personal information we hold about you
• Requesting correction or updating of inaccurate or incomplete information
• Requesting deletion of personal information where legally permitted
• Requesting information about how your personal information is processed
• Withdrawing consent where processing is based on consent
• Objecting to or requesting restriction of certain processing where applicable
• Requesting portability of information where such a right applies
• Lodging a privacy-related complaint with us or the relevant authority where permitted by law

We may need to verify your identity before completing certain requests in order to protect your information and prevent unauthorized access.

To submit a privacy request, please contact us using the information provided in the Contact Us section below. We will handle requests in accordance with applicable law.

11 Children's Privacy

Our website and general business services are primarily intended for businesses, organizations, professionals, and other general users. We do not knowingly use our public website to solicit personal information directly from children where such collection is prohibited by applicable law.

Where Coding Warriors provides software solutions to educational institutions or other organizations that may involve information relating to students or minors, such information may be processed on behalf of the relevant client under the applicable service agreement, privacy requirements, and data protection arrangements.

If you believe that personal information relating to a child has been provided to us improperly, please contact us so that we can review the matter and take appropriate action.

12 Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, technology, services, legal requirements, or regulatory obligations.

When we make changes, we will update the "Last Updated" or "Effective from" date displayed on this page. Where required by applicable law, we may provide additional notice or obtain consent for material changes.

We encourage you to review this Privacy Policy periodically to remain informed about how we handle personal information.

13 Contact Us

If you have questions about this Privacy Policy, want to exercise an applicable privacy right, or have a concern about how we handle personal information, please contact Coding Warriors using the details below.

For privacy-related requests, please clearly state the nature of your request and provide sufficient information for us to identify the relevant interaction or information, while avoiding unnecessary submission of sensitive personal information.